Travelling for work is a dreadful experience for many city commuters. There are IT companies which provide office transport for going to work. Though it takes out some hassles from our weary work travel, yet sometimes it becomes a pain in itself. There are some transport companies which provides executive travel management solutions for work transport. Large corporate spend more than half of their spending on work travel. Business travel, in general, has a huge impact on how companies perform. Here is a useful guide to organising travel for your employees.
Encourage the use of sharing travel
Organisations are increasingly opting for cost curtailing methods. In order to do so, companies can encourage their employees to share rides. This will bring down the cost to a great extent. Organisations can opt for buses which can pull more employees to the workplace. This will also reduce carbon emissions in the air.
Transparency in travel policy
Organisations should have a clear and precise travel policy. Travel policies have a huge impact on business travellers and how the employee performs. You should send your employees proper emails describing your policies in a fair manner. The travel policy should be clear and easy to understand. You can also encourage employees to participate in framing travel policies by offering honest reviews. All companies must design an executive travel management policy to be followed by all employees.
Create a travel expense report
Organisations can build a travel expense report to keep track of all employee travels. The travel expense report can also be prepared by the employees themselves and a weekly report submitted to the company manager. The expense report should have all the details about rules, expectations, and budgets. Employees need to be honest about preparing their travel reports and update the management in case of exigencies.
Design a travel app for proper coordination
Most large organisations today have their own inbuilt app for proper management of employee travel. These apps have earmarked transport boundaries which can help you choose your cabs and select your locations. These apps also come with GPS features which will help in tracking the location of your transport. This will clearly help in reducing transport cost by limiting cab movements. This should be a good executive travel management tip for companies to follow.
Creating incentive programs for employees
You can create travel incentive programs for your employees. This will encourage the employees to spend less on their travel. Some organisations offer cashback programs to employees. This is in line with their executive travel management programs.
A positive approach to travel management helps in creating a balanced workforce with concerns for employee needs. This will help in creating an encouraging atmosphere where the employee’s needs are addressed keeping in mind the budget of the traveller.